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Administrative Assistant

Job Description

The Administrative Assistant will be responsible for providing administrative support to the UK Nuclear Industry. The candidate will be responsible for managing administrative tasks, coordinating and managing schedules, organizing meetings, managing confidential documents, and providing support to the team. The candidate must possess excellent organizational and communication skills and be able to work in a fast-paced environment.


Key Responsibilities:

  • Manage and organise schedules for the team, ensuring meetings and deadlines are met

  • Provide administrative support such as data entry, document management, and filing

  • Coordinate and organize meetings, including scheduling, preparing agendas, and taking minutes

  • Manage confidential documents and maintain accurate records

  • Respond to queries, phone calls and emails and provide support where necessary

  • Collaborate with other departments and external stakeholders as required

  • Provide administrative support to the wider team as necessary


Requirements:

  • A minimum of 2 years of experience in an administrative role

  • Strong organizational and communication skills

  • Excellent attention to detail and ability to prioritize tasks

  • Ability to work independently and as part of a team

  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint

  • Knowledge of the UK Nuclear Industry is desirable but not essential

  • Ability to maintain confidentiality and handle sensitive information appropriately

  • Willingness to work in a fast-paced and dynamic environment


Qualifications:

  • A degree in Business Administration or a related field is desirable but not essential

  • Relevant administrative qualifications such as a diploma or certificate in Business Administration or related field is desirable but not essential


Salary:

The salary for this position will depend on experience and qualifications. The range is typically between £20,000 to £30,000 per annum.

Typical Day At Work

A typical day for an Administrative Assistant in the UK Nuclear Industry can vary depending on the employer, specific job responsibilities, and the day's demands.


However, here is an example of what a typical day might look like:


9:00 AM: Arrive at the office and check emails and voicemails.


9:30 AM: Update and maintain the team's schedule, including scheduling meetings and appointments with internal and external stakeholders.


10:00 AM: Compile and organise documents for upcoming meetings and presentations.


11:00 AM: Respond to queries from team members and external stakeholders, including phone calls and emails.


12:00 PM: Take a lunch break.


1:00 PM: Attend meetings with the team, taking minutes and preparing action items.


2:00 PM: Update and manage the team's databases, including tracking progress on ongoing projects.


3:00 PM: Conduct research and compile reports on relevant topics as requested by the team.


4:00 PM: Finalise and organise any outstanding tasks, including filing and data entry.


5:00 PM: Wrap up the day and ensure that everything is in order for the next day.


Of course, the actual tasks and priorities of a typical day can vary depending on the employer and specific job responsibilities. However, this example provides a general idea of what an Administrative Assistant's typical day in the UK Nuclear Industry might look like.

Salary

Average Salary

Average Hourly Rate

£23,000 - £25,000

£12

The salary for an Administrative Assistant in the UK Nuclear Industry can vary depending on factors such as experience, qualifications, location, and the specific employer. According to data from Indeed, the average salary for an Administrative Assistant in the UK Nuclear Industry is around £23,000 to £25,000 per annum. However, this is just an estimate and the actual salary may be higher or lower depending on the specific circumstances of the job. It's always a good idea to research the salary range for a particular job and location before applying or accepting an offer.

Other Responsibilities

Key skills for a project administrator as highlighted in a live job at the time of writing are:

  • Computer Literate with a good understanding of MS Word and Excel

  • Ideal but not essential, experience of using SAGE software

  • English and Maths GCSE Grade C or above (or equivalent)

  • NVQ Level 3 in business administration would be advantageous

  • Good telephone manner

  • Confident and articulate with a good sense of humour

  • Organised, tidy minded person

  • Good time keeper

A likewise advertisement for the Personal Assistant in the industry listed the skill required as:

  • Good organisational skills (flexible/organised/methodical)

  • Ability to work independently and be proactive

  • Excellent communication/interpersonal skills notably with various levels of the organisation and externally

  • The ability to work as an integral part of a team contributing to team success, communications and a positive working environment

  • Flexible approach with the ability to multi-task and work on own initiative

  • Microsoft Office – Word, Excel, Power Point to a high standard

  • Previous team support experience

  • Discretion - confidentiality when dealing with sensitive information

  • Attention to detail

  • General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)

  • Use of Outlook or similar diary/email application

  • Working knowledge of SAP and ability to raise requisitions, desirable

  • Previous experience in the energy industry desirable

NB- an additional thing to note here is that the ability to communicate in another language; particularly French or Chinese is becoming more and more prevalent due to the increase multi-national consortiums entering the nuclear industry in the UK.

Working Life

The working life of an Administrative Assistant in the UK Nuclear Industry can vary depending on the specific job responsibilities, the organization you work for, and the work schedule. Here are some factors that may impact the working life of an Administrative Assistant in the UK Nuclear Industry:


  1. Job responsibilities: Administrative Assistants in the UK Nuclear Industry may have a wide range of job responsibilities, such as scheduling appointments, managing correspondence, maintaining files and records, organizing meetings, and providing support to other staff members.

  2. Work schedule: Administrative Assistants in the UK Nuclear Industry may work full-time or part-time, and may be required to work regular business hours or shift work. Some positions may require on-call availability.

  3. Work environment: Administrative Assistants in the UK Nuclear Industry may work in a variety of settings, including office environments, laboratory environments, and field sites. Some positions may require working in areas with radiation exposure hazards.

  4. Career advancement opportunities: Administrative Assistants in the UK Nuclear Industry may have opportunities for career advancement, such as taking on more responsibilities or moving into supervisory or management roles.


Overall, the working life of an Administrative Assistant in the UK Nuclear Industry can be varied and dynamic, with opportunities for growth and advancement. Administrative Assistants may have a diverse set of job responsibilities and work environments, and may work regular business hours or shift work.

Is this right for me

Best Personality for this career.

The role of an Administrative Assistant in the UK Nuclear Industry can be suitable for individuals who have strong organizational and communication skills, attention to detail, and the ability to work in a fast-paced environment. Some specific characteristics that may be beneficial for this role include:


  1. Highly Organized: An Administrative Assistant in the UK Nuclear Industry should be able to manage multiple tasks and priorities simultaneously and be able to organize schedules, documents, and data effectively.

  2. Excellent Communication Skills: The role requires strong communication skills, both written and verbal, as the Administrative Assistant may need to interact with a variety of stakeholders and communicate important information effectively.

  3. Attention to Detail: The UK Nuclear Industry is highly regulated, and administrative assistants should have a keen eye for detail to ensure accuracy and compliance with regulations.

  4. Ability to Work Under Pressure: The UK Nuclear Industry can be a high-pressure work environment, and an administrative assistant should be able to work effectively under tight deadlines and handle stressful situations with composure.

  5. Confidentiality: The role requires handling sensitive and confidential information, and an administrative assistant should be able to maintain confidentiality and handle such information appropriately.

  6. Flexibility: Administrative assistants in the UK Nuclear Industry may need to work flexible hours or manage unexpected changes in schedules or priorities, so flexibility is a key attribute.


Overall, the role of an Administrative Assistant in the UK Nuclear Industry requires a combination of technical and soft skills, as well as specific personal attributes such as attention to detail, communication skills, and the ability to work in a high-pressure environment.

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